Sample Board Resolution for the Appointment of Bestar as Your Company’s Auditor

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Sample Board Resolution for the Appointment of Bestar as Your Company’s Auditor

This is a standard template for a Directors' Resolution in Writing (DRIW). In Singapore, this document is necessary to formalize the appointment and serves as the supporting document for the Corporate Secretary to update ACRA.

[COMPANY NAME]

(Incorporated in the Republic of Singapore)

(Company Registration No.: [Registration Number])

DIRECTORS’ RESOLUTIONS IN WRITING

PURSUANT TO THE COMPANY’S CONSTITUTION

1. APPOINTMENT OF STATUTORY AUDITORS

WHEREAS the Company is required under Section 205 of the Companies Act 1967 to appoint an auditor to hold office until the conclusion of the first Annual General Meeting (AGM) / next AGM.

AND WHEREAS the Board of Directors has reviewed the credentials and the letter of consent to act from Bestar Assurance PAC.

IT IS RESOLVED THAT:

Bestar Assurance PAC, Public Accountants and Chartered Accountants, having consented to act, be and are hereby appointed as the Statutory Auditors of the Company with immediate effect.
The Auditors shall hold office until the conclusion of the next Annual General Meeting of the Company at a remuneration to be agreed upon between the Directors and the Auditors.
Any Director or the Company Secretary be and is hereby authorized to file the necessary notification of the appointment with the Accounting and Corporate Regulatory Authority (ACRA) and to do all such acts as may be necessary to give effect to this resolution.

2. CHANGE OF AUDITORS (IF APPLICABLE)

Note: Use this section only if you are replacing a previous auditor.

IT IS RESOLVED THAT:

The resignation of [Previous Auditor Name] be and is hereby accepted.
The Board expresses its appreciation for their past services.

DIRECTORS’ SIGNATURES

We, the undersigned, being the Directors of the Company at the date of this resolution, hereby record our approval of the foregoing resolutions.

[Director's Name]

Date: [Insert Date]

[Director's Name]

Date: [Insert Date]

Instructions for Next Steps:

Print on Letterhead: Ensure this is printed on your company's official letterhead.
Consent to Act: Before signing this, ensure you have received a formal "Letter of Consent to Act" from Bestar. ACRA requires auditors to formally consent before they are appointed.
Lodge with ACRA: Once signed, your Company Secretary must update the "Change in Officers (Auditors)" section on BizFile+ within 14 days.

Notification Email to Send to Bestar to Initiate the Onboarding Process

A professional onboarding email ensures that the audit team at Bestar has everything we need to start immediately, reducing back-and-forth delays.

Here is a draft you can use.

Subject: Appointment of Bestar Assurance PAC as Statutory Auditor – [Your Company Name] – FYE 31 Dec 2025

Dear Bestar Audit Team,

Following our recent discussions, I am pleased to inform you that the Board of Directors of [Your Company Name] has formally approved the appointment of Bestar Assurance PAC as our statutory auditor for the financial year ending 31 December 2025.

We would like to initiate the onboarding process to ensure we meet our statutory filing deadlines with ACRA and IRAS.

1. Signed Resolution & Consent Attached to this email, please find our signed Board Resolution for your appointment. We have also received your Consent to Act letter and will proceed to update ACRA via BizFile+ accordingly.

2. Audit Preparation (PBC List) To help us prepare for the upcoming audit, could you please provide the following:

Your updated PBC (Prepared by Client) Checklist for the 2025 cycle.
The template for the Bank Confirmation authorization for us to sign and send to our bankers.
Your proposed timeline for the commencement of fieldwork.

3. Key Contacts For the purpose of this audit, the main points of contact will be:

Finance/Accounts: [Name], [Email/Phone]
Corporate Secretarial: [Name/Firm], [Email]

4. Initial Documents To get started, I have attached our latest ACRA BizProfile and our Unaudited Management Accounts as of [Month, Year].

We look forward to a smooth audit process. Please let us know the next steps or if you require an introductory meeting with our finance team.

Best regards,

[Your Name]

[Your Designation]

[Your Company Name]

[Your Phone Number]

Pro-Tip for Onboarding:

When sending this email, it is highly recommended to CC your Company Secretary. They will need to be in the loop to handle the "Notice of Appointment" filing on BizFile+ within the mandatory 14-day window.

Specific Instructions for Your Company Secretary Regarding this ACRA filing

To ensure your Company Secretary files the appointment correctly and avoids any late-filing penalties from ACRA, you should provide them with clear instructions and the necessary supporting evidence.

Here is a template you can use to communicate these instructions.

Subject: Action Required: Filing of Appointment of Auditor (Bestar Assurance PAC) – [Your Company Name]

Dear [Company Secretary Name/Firm Name],

The Board of Directors has officially appointed Bestar Assurance PAC as the Statutory Auditor for [Your Company Name] for the financial year ending 31 December 2025.

Please proceed with the necessary statutory filings on BizFile+ to reflect this appointment. Below are the details and instructions:

1. Filing Details

Name of Auditor: Bestar Assurance PAC
UEN of Auditor: 201209518K
Date of Appointment: [Insert Date of Signed Resolution]

2. Actions Required

Lodge "Change in Officers (Auditor)": Please update the auditor details on ACRA BizFile+ within the 14-day statutory limit from the date of appointment.
Extract Updated BizProfile: Once the filing is successful, please provide us with a copy of the updated Business Profile for our records and for transmission to the auditors.

3. Attachments

For your records and as supporting documentation, please find attached:

Signed Directors’ Resolutions in Writing (DRIW) regarding the appointment.
Letter of Consent to Act from Bestar PAC.

Please confirm once the filing is completed and let us know if you require any further information.

Best regards,

[Your Name]

[Your Designation]

Important Compliance Note

In Singapore, the "14-day rule" is strictly enforced by ACRA. If the filing is done after 14 days from the date on the Board Resolution, the company may be liable for a composition fine (usually starting at S$300 or higher depending on the length of the delay).

How Bestar Can Help: Streamlining Your Statutory Audit in Singapore

Sample Board Resolution for the Appointment of Bestar as Your Company’s Auditor

In the highly regulated business environment of Singapore, compliance is the bedrock of corporate success. Bestar, an ACRA-registered Public Accounting Corporation, provides more than just a signature on a report. We offer a comprehensive suite of audit and assurance services designed to mitigate risk and drive financial transparency.

1. Ensuring Seamless ACRA & IRAS Compliance

Navigating the Singapore Companies Act can be daunting. Bestar acts as your regulatory compass, ensuring your company meets every deadline and standard.

Statutory Audits: Providing independent opinions that your accounts give a "true and fair" view.
XBRL Filing: Expertly converting your financial statements into the mandatory digital format for ACRA submission.
Tax Provisions: Coordinating with our tax experts to ensure your audit accounts reflect accurate tax liabilities, preventing IRAS disputes.

2. Industry-Specific Expertise

Every sector has unique financial nuances. Bestar brings deep technical knowledge across various Singaporean industries:

Variable Capital Companies (VCCs): Specialized audit procedures for investment funds.
Charities & IPCs: Ensuring transparency and compliance with the Code of Governance for Charities.
SMEs & MNCs: Scalable audit solutions that grow with your business complexity.

3. Digital-First Audit Methodology

In 2025, manual auditing is no longer enough. Bestar utilizes AI-driven audit tools to provide a higher level of assurance.

100% Data Testing: Moving beyond random sampling to analyze entire datasets for anomalies.
Cloud Integration: We work seamlessly with platforms like Xero, QuickBooks, and NetSuite, reducing the time your finance team spends on manual document retrieval.
Enhanced Risk Detection: Identifying internal control weaknesses before they become liabilities.

4. Beyond the Audit: Business Value Addition

A Bestar audit doesn't just end with a report. We provide a Management Letter at the end of every engagement, offering actionable insights on:

Improving internal financial controls.
Optimizing cash flow management.
Ensuring your accounting policies remain up-to-date with the latest SFRS (International) changes.

The Bestar Advantage: Why Businesses Choose Us

Feature	Benefit to You
ACRA-Registered	Guaranteed acceptance by all Singaporean regulators.
Global Reach	Support for cross-border transactions and consolidated group audits.
Personalized Service	Direct access to audit partners for strategic advice.
Cost-Effective	Transparent pricing models tailored to your company's size.

Conclusion: Partnering for Peace of Mind

Appointing Bestar as your statutory auditor is an investment in your company's reputation. Whether you are preparing for a capital raise, applying for bank financing, or simply meeting your annual ACRA obligations, we provide the expertise to get it done right the first time.

Request for Proposal

Would you like me to help you draft a "Request for Proposal" (RFP) to send to Bestar for a formal audit quote?